University of Connecticut Health Center

GIFT DETERMINATION WORKSHEET

Policy 2002-36

Prospective Donor ________________

FRS Acct # __________

The Gift Determination Worksheet is to be completed by staff members in either The Office of Research and Sponsored Programs or Fiscal Administration-Research Finance to determine whether an award should be administered as a gift or a grant.  All awards received for which there is no formal proposal or application submitted should be reviewed for Gift determination status.  Any unsolicited awards received that are less than $1,000 shall be considered gifts. A letter should accompany these gifts from the donor identifying the recipient Investigator or lab.  Any funds received without backup documentation will be assumed to be a general unrestricted donation to the Health Center.   

Grant Criteria: (Answering “Yes” to any of the Y/N criteria below will indicate that the award is a grant.  If none of the criteria are “Yes”, please review the remaining Grant and Gift criteria.)

The award is subject to:

·         Interim and/or final formal financial reporting, or

·         Other reporting requirements (programmatic), or

·         Specific budgetary and expenditure restrictions. (Y/N)

The award is subject to invention rights, licenses and/or fees. (Y/N)

The award provides for objectives to be achieved and a specific statement of work. A period of performance is identified. (Y/N)

The award results in or is intended to result in a direct economic benefit or tangible compensation to the donor. (Y/N)

The sponsor, pending satisfactory completion of project objectives, may withhold funds.  Unused funds may require return to the sponsor, unless a carryover or extension is permitted.  (Guidance)

Gift Criteria:

There are no contractual requirements imposed.  Objectives may be stated and the use of funds may be restricted to a general or specific purpose such as a professorship, scholarship, or research in a general area.

The award is irrevocable.

There is no formal financial accounting required and unexpended funds do not have to be returned.  A report on the how the gift funds were used including a report of expenditures may be requested.

The University solicits resources as a contribution and the donor affirms that a gift has been made to support the university.

The award supports the PI in his/her efforts in carrying out a task (e.g. general work in a PI’s chosen field of study, not a specific project).

DETERMINATION:  (Document your decision and provide support based on above criteria.  Decisions related to amounts greater than $15,000 should be reviewed and approved by a supervisor.)

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  Signatures:                                        Date

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A copy of this worksheet shall be filed with the award documentation in both ORSP and FA-RF.

A copy of this worksheet shall be filed with the Development office.