Cost Transfer Procedures

• LDCAs that correct Direct Costs over-expenditures less than $2,500 will not be processed. A TV must be prepared to transfer costs to a ledger 2, 3, 4 or other approved non sponsored program account (no John Dempsey Hospital or UConn Medical Group accounts).
• LDCAs and TVs for Direct Costs under-expenditures less than $1,000 will not be accepted.
• LDCAs and TVs must be received in the Grants and Contracts Office within 120 days of the date of the original transaction. At grant end date, or when a Report of Expenditure is due to the sponsor, all LDCA and TV requests must be received within 45 days after the award end date.
• To be processed, all transfers must be fully explained and documented. LDCAs or TVs with explanations such as: “to transfer costs” or “to correct error’ will be rejected.